Procurement Officer (EACOP Project) at EITS Contractor

Hello, and a very warm welcome to Fonia.com, your partner in discovering career-defining opportunities across Tanzania. We are especially excited to feature roles that place you at the center of our nation’s most significant industrial developments.

Today, we present a fantastic opportunity to join the East African Crude Oil Pipeline (EACOP) project. EITS Contractor, a key partner specializing in Electrical, Instrumentation, Telecommunication, and Security Systems, is seeking a skilled and agile Procurement Officer

This is more than a procurement role; it’s an opportunity to be an integral part of the supply chain for one of the most ambitious energy infrastructure projects in East Africa. If you are a disciplined professional who thrives in a fast-paced environment and wants to contribute to a project of national importance, this could be the perfect opportunity for you.

Please find the official job description and details provided by EITS Contractor below.

Official Job Description from EITS Contractor

The Role: Procurement Officer

The Procurement Officer (Purchaser) will provide crucial tactical support in procuring all materials, consumables, minor subcontracted works, and logistics services needed for the project’s Electrical and Instrumentation (EITS) scope. This role requires a focus on local supplier coordination, rapid sourcing, and strict adherence to local compliance management.

The ideal candidate must be disciplined in execution, attentive to process, and agile in responding to site priorities. You will be expected to work effectively under pressure without ever compromising on documentation, traceability, or commercial safeguards.

Minimum Requirements

A Bachelor’s Degree in Procurement, Logistics, Supply Chain Management, Business, or a related field.
Professional Certification (e.g., CIPS (UK), CPSP (Tanzania)) is a strong advantage.
In-depth knowledge of Tanzanian procurement regulations and international best practices.
A minimum of 5 years’ work experience in a similar role, preferably in oil & gas, energy, or large-scale construction projects.
Willingness and ability to travel and work in remote project areas.
Proficiency in the Procurement Modules of ERP Systems.
Strong computer literacy, especially in Microsoft Word, Excel, PowerPoint, Teams, and Outlook.
Experience working on large, complex projects in HSE roles is an added advantage.

Key Responsibilities

Procurement and Sourcing: Receive and validate purchase requisitions (PRs) from site and engineering teams, ensuring accuracy and budget alignment. Launch Requests for Quotations (RFQs) and evaluate commercial offers in collaboration with user departments.
PO Execution and Vendor Coordination: Convert validated PRs into Purchase Orders (POs) using company systems. Resolve vendor issues related to partial deliveries, invoicing errors, warranty claims, or material non-conformance.
Cross-Functional Coordination: Interface with engineering for material specifications and approvals. Coordinate with the logistics team to ensure seamless last-mile delivery and customs clearance. Liaise with finance for invoice validation and payment follow-up.
Systems and Reporting: Maintain detailed procurement trackers and dashboards for orders, deliveries, and invoices to ensure accurate tracking and reporting. Update procurement risk registers and participate in internal coordination meetings.

Personal Attributes

Growth Mindset: Agile, open to guidance, and quick to learn and raise challenges for resolution.
Detail-Oriented: A strong penchant for detail and accuracy in all tasks and reporting.
Integrity: Self-driven with a high level of professional and personal integrity.
Resilience: Calm under pressure and able to handle multiple tasks and meet tight deadlines.
Communication: Strong verbal and written communication skills.

How to Apply

Ready to take on this exciting challenge? Please follow the application instructions carefully.

Prepare Your Documents: Combine your updated CV and all relevant Academic Certificates into a single document. All documents must be in English.
Submit Via Email: Send your application by email to: se@empower.co.tz

Application Deadline: All applications must be submitted by Wednesday, October 8, 2025, at 5:00 PM East African Time (EAT).

Please Note:

Only candidates who meet all the minimum requirements will be considered.
If you are not contacted within two weeks after the deadline, please consider your application unsuccessful.

Pro Tips: Excelling in Your Application for the EACOP Project

Applying for a role on a mega-project like EACOP requires demonstrating specific competencies. The environment is demanding, and recruiters look for proven performers. Here’s our advice to make your application stand out.

1. Structure Your CV for High-Impact Projects

Your CV must immediately show that you can handle the scale and complexity of this project.

Create a “Key Projects” Section: Right after your professional summary, create a section detailing your experience on major projects. For each project, list the project name (e.g., “Tanga Port Expansion”), your role, the project value (if public), and 2-3 bullet points on your key achievements.
Quantify Everything: Numbers speak louder than words in procurement. Convert your responsibilities into quantifiable achievements.
- Instead of: “Managed purchase orders.”
- Write: “Processed and managed over 200 high-value Purchase Orders monthly, with a focus on Oil & Gas-specific materials, ensuring 98% on-time delivery to remote sites.“
- Instead of: “Sourced local suppliers.”
- Write: “Developed and qualified a new portfolio of 15+ local suppliers in the Mtwara region, reducing lead times for critical consumables by 25% and supporting local content goals.“
Highlight ERP and Systems Skills: Be specific. Don’t just say “Experience with ERP systems.” Say “Proficient in SAP (MM Module) and Oracle Procurement for PR-to-PO processing, vendor management, and reporting.“

2. Write an Application Letter That Shows You Understand the Pressure

A generic cover letter won’t work. Your letter must show you understand the unique demands of a “tactical” procurement role on a massive construction site.

Address the “Agility” Requirement: The job description mentions “rapid sourcing” and “agility.” In your letter, provide a brief example: “My experience on the [Previous Project] taught me the importance of agility in supporting site operations. I am adept at handling urgent, high-priority requisitions, such as sourcing critical spare parts under tight deadlines, without sacrificing compliance or commercial diligence.”
Emphasize Compliance and Integrity: The oil and gas industry has zero tolerance for non-compliance. Mention your in-depth understanding of Tanzanian tax (VAT, WHT) and customs regulations, as well as your commitment to transparent and fully documented procurement processes.

3. Prepare for a Practical, Problem-Solving Interview

The interview will test your practical skills and your ability to handle pressure. Be ready for scenario-based questions.

Practice Your Process: Be prepared to walk the interviewer through your entire procurement process, from the moment a site engineer hands you a requisition to the final payment of the invoice. Be clear, logical, and detailed.
Prepare STAR-Based Answers: Use the STAR method (Situation, Task, Action, Result) to structure your answers for questions like:
- “Tell us about a time a critical delivery was delayed. What actions did you take to mitigate the impact on the project schedule?”
- “Describe a complex negotiation you handled with a local supplier. What was the outcome?”
- “How do you ensure traceability and proper documentation when working under extreme pressure to deliver materials to a site?”

This role is an opportunity to become a seasoned professional in one of the world’s most dynamic industries. We wish you the very best of luck with your application!

Thank you for choosing Fonia.com. We are here to support your career growth.

Warmly,

The Fonia.com Team